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How To Prepare Your Outdoor Event For The British Weather

11th Dec 2023

As the UK is prone to snow, strong winds and freezing temperatures, it’s important that market traders and outdoor event organisers, especially in the lead up to Christmas, are fully prepared to embrace the colder weather. Even when snow does fall, it doesn’t necessarily mean an outdoor event is a write-off - with a bit of planning and preparation, you can still have fun!

Here are our top tips for ensuring bad weather doesn’t ruin the occasion.

1. Keep Warm

  • Wrap up warm with thick coats, scarves and hats; that way you’ll stay nice and insulated and comfortable. For rain, pack wet weather gear such as umbrellas and waterproof clothing.
  • Bring a flask with hot drinks and soups to keep hydrated and warm.
  • In preparation for snow, it’s worth including blankets and a shovel for emergencies.
  • Gazebo heaters are popular during the winter months, as they provide immediate heat to keep you and your customers warm, and can be used on virtually any parasol, marquee or pole and can also be fixed to any flat surface. These heaters are easy to transport and store away when not in use.

2. Choose The Right Equipment & Accessories

  • Use equipment, such as a pop up gazebo, and make sure it is firmly secured to the ground with pegs or weights. Rain gutters are also a great addition, as they will not only keep the rain out but will prevent any leaks that might seep through joint gaps. The perfect solution to keep you dry!
  • Protect possessions and gear with waterproofs where possible (bin bags, plastic covers, gazebo walls).
  • Ensure the décor used is weather-appropriate and can withstand wet weather conditions.

3. Pick Your Site Wisely

  • When pitching your pop up gazebo, choose your site wisely so you don’t get stuck in the mud by the end of the day. If possible, choose a space next to a building for protection, added warmth and access to facilities.
  • If heavy rain or high winds are expected, then ensure you have a backup plan in case things need to move inside.

4. Plan For Lighting

  • As daylight hours are shorter in winter, it's essential to have adequate lighting. Bring battery-operated or rechargeable lights to illuminate your stall or event space. This not only ensures safety but also creates a warm and inviting atmosphere.
  • Consider string lights or lanterns for a festive touch, especially during the Christmas season. They add charm and can be a draw for customers.
  • Always have spare batteries or a backup power source to ensure your lights stay on throughout the event.

? Check out this guide: How To Hang Lights In A Gazebo.

5. Keep Communication Flowing

  • Keep attendees informed about weather conditions and any changes to the event schedule. Use social media, email, or text alerts to provide updates.
  • Have a clear, well-communicated emergency plan in case of severe weather. Ensure all staff and volunteers know what to do and where to go.
  • Consider creating weather-appropriate signage to guide and inform attendees during the event. This could include directions to sheltered areas, warming stations, or where to find hot drinks and food.

6. Prioritise Safety

  • Regularly check weather forecasts and have a contingency plan for extreme conditions. It's better to reschedule than to risk the safety of attendees and staff.
  • Ensure all walkways, especially those leading to and from your event, are clear of snow, ice, or water to prevent slips and falls. Use salt or sand to treat icy areas.
  • Have a first-aid kit readily available and know the location of the nearest medical facility. Include items like hand warmers, extra gloves, and blankets in your first-aid kit for cold weather emergencies.

What Type Of Gazebo Should I Use For An Outdoor Event?

Choosing the right pop up gazebo is crucial for the success and comfort of your outdoor event, especially in challenging British weather. Here are key factors to consider:

  1. Weather Resistance: Look for a gazebo that's designed to withstand various weather conditions. A waterproof canopy is a must for rain protection. For windier conditions, a gazebo with sturdy, wind-resistant frames and sidewalls is ideal.

Did you know that all of our gazebos are 100% waterproof and UV resistant?

  1. Size and Layout: Consider the size of your event and the space available. Gazebos come in various sizes, so select one that fits your space without overcrowding. If your event involves multiple stalls or areas, consider modular gazebos that can be connected together.
  1. Ease of Setup and Portability: Since time and effort are key considerations, choose a gazebo that is easy to set up and dismantle. A lightweight yet durable frame is preferable.
  1. Safety and Compliance: Ensure the gazebo meets safety standards. Fire-resistant material is a must, especially if you plan to use heating elements.
  1. Aesthetics: Your gazebo should not only be functional but also visually appealing. Choose one that aligns with the theme of your event. Customisable gazebos with options for branding or colour selection can be a great choice for business events.

With some careful planning in place, you can rest easy knowing your event will be a success whatever the weather. If you’re looking for new or additional products for your outdoor event or market, browse our array of market stall gazebos or contact us for more information.

Read more: How To Set Up An Inviting Market Stall.